Travel Expense Form

  • Travel Expense Form

  • Travel Expense Submission Requirements:

    • Travel expense forms must be completed and submitted on a monthly basis
    • A separate expense form is required for each supervisor or department traveled for
    • Mileage for different travel purposes (e.g., homebound travel and conference travel) must be submitted on separate forms
    • Only one account code may be used per completed expense form
    • A Professional Leave Form is required for all conference or professional development travel
    • A Professional Leave Form is not required for mileage-only travel
    • All travel expense forms must be completed within 30 days of the travel date. Forms cannot be submitted beyond this timeframe
     
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  • Employee Information

    You must enter your employee ID number and hit "Click to Continue" to ensure timely payment through the automated approval process. 

  • Mileage Only

    • To be submitted monthly, by the 5th of the following month. Example: August mileage is due by September 5.
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  • Conference / Professional Development Travel

    To be submitted no later than the 5th of the month following travel. Example: If you have an August trip the form is due September 5.
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  • Gas Reimbursement

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  • Miscellaneous Reimbursement

    Parking, Hotels, etc.
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  • Personal Vehicle Mileage

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  • Per Diem

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  • Cannot Process Reimbursement

  • Travel reimbursement cannot be processed unless you have a completed and approved Request for Professional Leave form on file. 

    If you have questions about Professional Leave, please contact your supervisor or Laura Carter. 

     

  • Summary & Signature

  • Reimbursement Summary

  • Total Reimbursement

  • Signature & Confirmation

    I certify that all information submitted is accurate and true to the best of my knowledge.
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